Pacific College is seeking a motivated and positive individual to join our Nursing Admissions team as an Admissions Coordinator at our New York campus. This position offers a mix of in-office and remote work, with a minimum of 2–3 days per week on campus. Saturday availability (2x a month) is required to support student testing.
General Job Summary:
The Admissions Coordinator provides administrative support to the Admissions Department and ensures accurate database management, timely communication, and organized student records. This individual will represent Pacific College with professionalism and a can-do attitude while working both independently and as part of a team.
Essential Functions & Responsibilities:
CRM Management / Admissions Support:
- Primary focus on CRM database management
- Collect and upload admissions documents
- Conduct file audits and track document submissions
- Prepare weekly reports and monitor applicants’ progress
- Send acknowledgment letters and maintain communication with applicants
- Update applicant statuses and create communication templates
- Make outbound/inbound admissions calls during high volume
- Maintain inventory of admissions supplies and promotional materials
- Calculate Grade Point Averages (GPA)
PBSN Proctoring (On-Site):
- Proctor TEAS exams on-site multiple times per week, including some Saturdays
- Greet and manage test-takers, explain procedures, and ensure compliance
- Advise students post-test on their next steps
General Support & Campus Involvement:
- Participate in campus cleaning and organization
- Conduct campus tours and assist with nursing program events
- Oversee onsite Federal Work-Study (FWS) students
- Manage the admissions inbox
- Order, organize, and distribute admissions materials
Qualifications:
- High School diploma required
- Proficient in Microsoft Word, Excel, and Outlook
- Preferred: Familiarity with PowerPoint, Skype, and mail merge
- Strong attention to detail and ability to multitask
- Professional, team-oriented, and adaptable attitude
Work Environment: The work environment characteristics are representative of those an employee encounters while performing essential functions of the job in a typical office/workstation situation. Able to work sitting or standing at a desk and operate a computer using keyboard and reading information on a monitor. A dedicated workstation is required for remote work.
Application Deadline/Procedures: To apply, please send your resume to Kayla Noonan at [email protected]. The application deadline is May 30, 2025.
Salary: $20.00 per hour.
Reasonable accommodation may be made to accommodate individuals with disabilities to perform the essential functions.
Pacific College of Health and Science is an Equal Opportunity Employer. The College celebrates diversity and is committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, pregnancy, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Applicants are considered based on their qualifications for the position.
Pacific College of Health and Science is one of the oldest and largest accredited institutions training professionals in integrative and traditional Chinese medicine to include acupuncture, holistic nursing, massage therapy, herbal medicine, and medical cannabis. Founded in 1986, Pacific College is home to beautiful campuses and busy clinics in New York, San Diego, and Chicago and a rapidly growing online division. Pacific College features an esteemed faculty with over 200 faculty members from   around the globe, many of whom conduct ongoing research and educate approximately 1,700 students every year.